Academic & Progress Probation & Disqualification Policies

Santa Monica College is committed to providing a broad range of academic courses, student services, and specialized programs to help students succeed and meet their goals. Students are expected to take responsibility for meeting the SMC Student Success Standards of “Academic Achievement” and “Timely Progress.”

Academic Achievement is defined as maintaining a cumulative grade point average of C (2.0) or better in all classes taken at Santa Monica College. The cumulative SMC GPA does NOT include grades earned at other colleges or universities. However, please note that grades earned at other institutions WILL be used in calculating your grade point average for the purpose of graduation.

Timely Progress is defined as not exceeding the allowed percentage of I (Incomplete), W (Withdrawal), and NP (No Pass; formerly NC-No Credit) notations within the specified amount of enrolled units. A student who meets the standards of timely progress has either:

1) Enrolled in at least 12 and not more than 30 recorded units and received less than 50% of I, W, or NP notations; or

2) Enrolled in 31 or more recorded units and received less than 40% of I, W, or NP notations.

Failure to meet the Student Success Standards can lead to academic probation, progress probation, academic disqualification, or progress disqualification. Please note: Per AR 4111.8 (Enrollment Priorities), students will be subject to lower enrollment priority after two consecutive semesters of probationary, disqualified, or readmitted status.

Academic Probation

To remain in good academic standing at Santa Monica College, students must maintain a C (2.0) or better cumulative grade point average.

Students will be placed on academic probation if they:

   •   Fall below a C (2.0) cumulative grade point average in 12 or more SMC units attempted; or

   •   Transfer to SMC while on disqualification status at another college or university; or

   •   Are readmitted after disqualification from SMC.

Students on academic probation are limited to enrolling in a maximum of nine (9) units in a Spring or Fall semester and five (5) units in a Winter or Summer session. Please note: Students who have been readmitted under probationary status after disqualification from SMC, or who have transferred to SMC after disqualification from another institution, may be limited to a lower maximum number of units. Consult with a counselor for details.

Students will remain on academic probation until they raise their cumulative SMC grade point average to a 2.0 or better, or are disqualified from attending SMC due to unsatisfactory academic performance.

As a preventive measure, students are urged to review the Attendance Policies section. Failure to properly withdraw from classes causes many students to be placed on academic and/or progress probation—situations that can be avoided by timely and appropriate withdrawal. It is the student’s responsibility to withdraw from a course. Informing the instructor is NOT sufficient. Failure to withdraw from a course can lead to receiving a grade of FW (0.0) or F (0.0).

F-1 VISA STUDENTS PLEASE NOTE: Federal law requires students with an F-1 visa to complete 12 units during each Fall and Spring semester, regardless of academic status. If there is ANY possibility that you may be placed on academic probation or disqualified from attending SMC due to poor academic performance, IMMEDIATELY arrange to discuss your situation with a counselor from the International Education Center.

STUDENT ATHLETES IN SEASON OF COMPETITION (Spring/Fall) PLEASE NOTE: To compete in a given sport at SMC, you must be enrolled in and actively attending 12 units (a maximum of 3 of those units can be for KIN PE courses) during the season of competition, regardless of academic status. If there is ANY possibility that you may be placed on academic probation or disqualified from attending SMC due to poor academic performance, IMMEDIATELY arrange to discuss your situation with an athletic counselor by calling (310) 434-8017.

Academic Disqualification

Academic disqualification will result if a student who begins the Fall or Spring semester on academic probation fails to achieve a cumulative GPA of 2.0 or higher by the end of the semester. However, any student on academic probation whose most recent semester GPA equals or exceeds a 2.0 GPA will not be disqualified, but continue on academic probation. Students on “readmitted disqualified” status will be initially limited to a maximum of six (6) units when pre-enrolling for the next Fall or Spring semester, and a maximum of three (3) units when pre-enrolling for the next Winter or Summer session. A student who becomes disqualified after pre-enrolling for the subsequent semester will be administratively dropped from all registered courses if the student is not reinstated by a counselor.

For further information, please see an SMC counselor.

Progress Probation

To remain in good standing at Santa Monica College, students must not exceed the allowed percentage of I (Incomplete), W (Withdrawal), and NP (No Pass; formerly NC-No Credit) notations within the specified number of enrolled units.

A student enrolled in at least twelve (12) semester units will be placed on progress probation if the percentage of units in which the student receives a grade of W (Withdrawal), I (Incomplete), or NP (No Pass) reaches or exceeds:

   •   50% of units enrolled, after enrolling in 12-30 units;

   •   40% of units enrolled, after enrolling in 31 or more units.

Students on progress probation are limited to enrolling in a maximum of nine (9) semester units in a Spring or Fall semester and five (5) semester units in a Winter or Summer session.

Students will remain on progress probation until they increase their number of completed units to meet the required percentage of their enrolled units, or until they are disqualified from attending SMC due to their continuing unsatisfactory progress.

F-1 VISA STUDENTS PLEASE NOTE: Federal law requires students with an F-1 visa to complete 12 units during each Fall and Spring semester, regardless of academic status. If there is ANY possibility that you may be placed on progress probation or disqualified from attending SMC due to unsatisfactory progress, IMMEDIATELY arrange to discuss your situation with a counselor from the International Education Center.

STUDENT ATHLETES IN SEASON OF COMPETITION (Spring/Fall) PLEASE NOTE: To compete in a given sport at SMC, you must be enrolled in and actively attending 12 units (a maximum of 3 of those units can be for KIN PE courses) during the season of competition, regardless of academic status. If there is ANY possibility that you may be placed on progress probation or disqualified from attending SMC due to unsatisfactory progress, IMMEDIATELY make arrangements to discuss your situation with an athletic counselor by calling (310) 434-8017.

Progress Disqualification

Students who have been placed on progress probation at the end of a Fall or Spring semester will be disqualified from Santa Monica College at the end of the subsequent semester when the cumulative percentage of units in which a student receives a notation of W (Withdrawal), I (Incomplete), or NP (No Pass; formerly NC-No Credit) reaches or exceeds:

   •   50% of units enrolled, after enrolling in 12-30 units;

   •   40% of units enrolled, after enrolling in 31 or more units.

Students who becomes disqualified after pre-enrolling for the subsequent semester will be administratively dropped from all registered courses if the student is not reinstated by a counselor.

   •   50% of units enrolled, after enrolling in 12-30 units;

   •   40% of units enrolled, after enrolling in 31 or more units.

Any student on progress probation, however, whose most recent semester work does not exceed the allowed percentage of W, I, or NP notations will not be disqualified, but continue on progress probation. Students on “readmitted disqualified” status will be initially limited to a maximum of six (6) units when pre-enrolling for the next Fall or Spring semester, and a maximum of three (3) units when pre-enrolling for the next Winter or Summer session. A student who becomes disqualified after pre-enrolling for the subsequent semester will be administratively dropped from all registered courses if the student is not reinstated by a counselor.

For further information, please see a counselor.

Reinstatement of Disqualified Students

Students who have been disqualified (dismissed) from Santa Monica College due to poor academic performance and/or unsatisfactory progress, and who have been away from SMC for one semester or less, must file a “Disqualified Student Petition for Reinstatement to Probationary Status,” which can be accessed online through the Transfer/Counseling webpage at www.smc.edu/counseling (click on the “Probation and Disqualification Policies” link), and then meet in person with a counselor. The counselor will determine whether reinstatement is possible and what conditions the student must meet in order to enroll at SMC. The counselor may also establish additional requirements to be met, such as requiring a student to successfully complete a specific number of units at another college or university, with a specific minimum GPA, before being allowed reinstatement to SMC.

Other requirements for reinstatement at SMC include:

   •   After a 1st disqualification, if a student is allowed to reinstate, the counselor will specify a maximum number of units the student can enroll in, up to a maximum of six (6) units for a Fall or Spring semester, and up to a maximum of three (3) units for a Winter or Summer session;

   •   After a 2nd disqualification, a student must wait for one semester and possibly one intersession before requesting to be reinstated; and

   •   After a 3rd disqualification, and each disqualification after that, a student must wait for one year before requesting to be reinstated.

Admission/Readmission Of Disqualified Students

A disqualified student who wishes to be reinstated after being away from Santa Monica for two consecutive semesters (one year) or longer or who is attending SMC for the first time after being disqualified from another institution is required to:

   •   File an SMC Admission Application and a Petition for Readmission by going online to www.smc.edu and clicking on the “New Students Apply Online” link, then clicking on the “Petition for Readmission” link. The student can print the form from this link, or pick one up at the Transfer/Counseling Center.

   •   Arrange for all transcripts (official or unofficial) from previous colleges or universities attended to be sent directly by the institution to the Transfer/Counseling Center, ATTN: Readmission Committee, Santa Monica College, 1900 Pico Blvd., Santa Monica, CA 90405.

The decision on the student’s reinstatement, along with any further instructions, will be sent to the student’s SMC email address.

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