Academic & Progress Probation & Disqualification Policies

Santa Monica College is committed to providing a broad range of academic courses, student services, and specialized programs to help students succeed and meet their goals. Students are expected to take responsibility for meeting the SMC Student Success Standards of “Academic Achievement” and “Timely Progress.”

Academic Achievement is defined as maintaining an overall grade point average of C (2.0) or better in classes taken at Santa Monica College. Please note that grades earned at other institutions will be used in calculating your grade point average for all other purposes, including graduation.

Timely Progress is defined as not exceeding the allowed percentage of I (Incomplete), W (Withdrawal), and NP (No Pass) grades within the amount of enrolled units.

Failure to meet the Student Success Standards can lead to academic probation, progress probation, academic disqualification, or progress disqualification.

Academic Probation

To remain in good academic standing at Santa Monica College, students must maintain a C (2.0) or better grade point average.

Students will be placed on academic probation if they:

   •   Fall below a C (2.0) cumulative grade point average in 12 or more SMC units attempted; or

   •   Transfer to SMC while on disqualification status at another college or university; or

   •   Are readmitted after disqualification from SMC.

Students on academic probation are limited to enrolling in a maximum of 9 units in a Spring or Fall semester and 5 units in a Winter or Summer session.

Students will remain on academic probation until they raise their cumulative grade point average to a 2.0 or better, or are disqualified from attending SMC due to unsatisfactory academic performance.

As a preventive measure, students are urged to review the Attendance Policies section. Failure to properly withdraw from classes causes many students to be placed on academic and/or progress probation—situations that can be avoided by timely and appropriate withdrawal. It is the student’s responsibility to withdraw from a course. Informing the instructor is NOT sufficient. Failure to withdraw from a course can lead to receiving a grade of F (0.0).

F-1 VISA STUDENTS PLEASE NOTE: Federal law requires students with an F-1 visa to complete 12 units during each Fall and Spring semester, regardless of academic status. If there is ANY possibility that you may be placed on academic probation or disqualified from attending SMC due to poor academic performance, IMMEDIATELY arrange to discuss your situation with a counselor from the International Education Center.

STUDENT ATHLETES IN SEASON OF COMPETITION (Spring/Fall) PLEASE NOTE: To compete in a given sport at SMC, you must be enrolled in and actively attending 12 units (a maximum of 3 of those units can be for KIN PE courses) during the season of competition, regardless of academic status. If there is ANY possibility that you may be placed on academic probation or disqualified from attending SMC due to poor academic performance, IMMEDIATELY arrange to discuss your situation with an athletic counselor by calling (310) 434-8017.

Academic Disqualification

A student who begins the Fall or Spring semester on academic probation will be disqualified if the student fails to achieve a semester GPA of 2.0 or higher at the end of the semester. A student who becomes disqualified after pre-enrolling for the subsequent semester will be administratively dropped from all registered courses if the student is not reinstated by a counselor.

For further information, please see an SMC counselor.

Progress Probation

To remain in good standing at Santa Monica College, students must not exceed the allowed percentage of I (Incomplete), W (Withdrawal), and NP (No Pass) grades within the specified number of enrolled units.

A student enrolled in at least twelve (12) semester units will be placed on progress probation if the percentage of units in which the student receives a grade of W (Withdrawal), I (Incomplete), or NP (No Pass) reaches or exceeds:

   •   50% of units enrolled, after enrolling in 12-30 units;

   •   40% of units enrolled, after enrolling in 31 or more units.

Students on progress probation are limited to enrolling in a maximum of 9 semester units in a Spring or Fall semester and 5 semester units in a Winter or Summer session.

Students will remain on progress probation until they increase their number of completed units to meet the required percentage of their enrolled units, or until they are disqualified from attending SMC due to their continuing unsatisfactory progress.

F-1 VISA STUDENTS PLEASE NOTE: Federal law requires students with an F-1 visa to complete 12 units during each Fall and Spring semester, regardless of academic status. If there is ANY possibility that you may be placed on progress probation or disqualified from attending SMC due to unsatisfactory progress, IMMEDIATELY arrange to discuss your situation with a counselor from the International Education Center.

STUDENT ATHLETES IN SEASON OF COMPETITION (Spring/Fall) PLEASE NOTE: To compete in a given sport at SMC, you must be enrolled in and actively attending 12 units (a maximum of 3 of those units can be for KIN PE courses) during the season of competition, regardless of academic status. If there is ANY possibility that you may be placed on progress probation or disqualified from attending SMC due to unsatisfactory progress, IMMEDIATELY make arrangements to discuss your situation with an athletic counselor by calling (310) 434-8017.

Progress Disqualification

Students who have been placed on progress probation at the end of a Fall or Spring semester will be disqualified from Santa Monica College at the end of the subsequent semester when the percentage of units in which a student receives a grade of W (Withdrawal), I (Incomplete), or NP (No Pass) reaches or exceeds:

   •   50% of units enrolled, after enrolling in 12-30 units;

   •   40% of units enrolled, after enrolling in 31 or more units.

Students who becomes disqualified after pre-enrolling for the subsequent semester will be administratively dropped from all registered courses if the student is not reinstated by a counselor.

Reinstatement of Disqualified Students

Students who have been disqualified (dismissed) from Santa Monica College due to poor academic performance and/or unsatisfactory progress, and who have been away from SMC for one semester or less, must file a Petition for Readmission in person with a counselor, who will determine whether reinstatement is possible and what conditions the student must meet in order to enroll at SMC.

Other requirements for reinstatement at SMC include:

   •   After a 1st disqualification, if a student is allowed to reinstate, the counselor will specify a maximum number of units the student can enroll in, up to a maximum of 6 units per term;

   •   After a 2nd disqualification, a student must wait for one semester and possibly one intersession before requesting to be reinstated; and

   •   After a 3rd disqualification, a student must wait for one year before requesting to be reinstated.

Admission/Readmission Of Disqualified Students

A disqualified student who wishes to be reinstated after being away from Santa Monica for two consecutive semesters (one year) or longer or who is attending SMC for the first time after being disqualified from another institution is required to:

   •   File an SMC Admission Application and a Petition for Readmission by going online to www.smc.edu and clicking on the “New Students Apply Online” link, then clicking on the “Petition for Readmission” link. The student can print the form from this link, or pick one up at the Transfer/Counseling Center.

   •   Arrange for all transcripts (official or unofficial) from previous colleges or universities attended to be sent directly by the institution to the Transfer/Counseling Center, ATTN: Readmission Committee, Santa Monica College, 1900 Pico Blvd., Santa Monica, CA 90405.

The decision on the student’s reinstatement, along with any further instructions, will be sent to the student’s SMC email address.

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